Setting up PaySync

  1. Go to https://Paysync.com.au and click Register now.
  2. Enter your details and licence details (If you do not have licence details, please contact support).


Connecting PaySync to Aussie Time Sheets

  1. Once logged in you will be on the PaySync dashboard. Click Settings > Select Security.
  2. Click Show API and copy the full key.
  3. Go into Aussie Time Sheets and click Setup > General. Click Payroll Settings tab.
  4. Set Payroll Type to PaySync in the dropdown List.
  5. Paste the Key copied from PaySync into the Authorisation Key Field.
  6. Click Save.


Connecting PaySync to Xero

  1. In PaySync go to Settings > Select Payroll.
  2. Click the application tab.
  3. Select PaySync in the drop down.
  4. Click the green “Authorize Now” You will be directed to Xero login page.
  5. Login using your Xero details and authorize PaySync to access the Xero Company.
  6. Click Save.
  7. Go to the PaySync Dashboard. If you don’t see your payroll status as Connected. Please retry the steps above or contact support.


Pre-configuration

  1. You will need to make sure Employee Names in Aussie Time Sheets and Xero match exactly.
  2. Make sure Pay codes and Leave Codes match with Xero’s Pay Items. Can be found by clicking company name at top left, settings, payroll, pay items.  corresponding code in ATS (This is found in ATS by going to Setup > Pay codes > Select the Pay code > Paste the Xero Pay Item into the ATS Payroll Code Field.

 

See Picture below.

 

This will need to be done for all Calculated and Leave codes. Please contact support if you need assistance.


Graphical user interface, text, application Description automatically generated


Downloading data into Aussie Time Sheets and pushing to PaySync

  1. In ATS download timesheets.
  2. Once Downloaded, Go to Timesheets > Daily Timesheets and amend times.
  3. Mouse over Reports at the top and click Payroll.
  4. Select the date range/pay period at the top.
  5. Select the Employees (If this is your first test run select only a few employees as you cannot bulk delete timesheets in Xero.)
  6. Click Show Data
  7. Once you see the times, tick "Select Timesheets", tick "Select Leave".
  8. Click Export.
  9. You will get 2 emails to your email account associated with PaySync. The first will be confirming PaySync has retrieved, the second will confirm if the times have gone to Xero successfully or unsuccessfully.
  10. If successfully you can find timesheets in Xero by going to Payroll > Timesheets.
  11. Make sure to filter the correct pay period and employee.


The timesheets in Xero will need to be approved before they are accepted as data in the pay run.

 

If your email was unsuccessful, please contact support and let them know the error you got in the email.

You will then be able to run your pay run in Xero like usual. But it will refer the timesheet hours instead of the pay template setup for the employee profile.